ABSTRACT SUBMISSION GUIDELINES
Abstract submission is open since April 15th, 2018
Deadline for abstract submission is June 30th, 2018
Notification of Acceptance or Rejection: July 15th, 2018
Please submit your abstract (not more than 250 words) through the e-mail: abstract18@hypospadias-society.org
Questions concerning abstract submission, manuscript submission or the scientific content of the meeting should be directed to the Scientific Committee:
scientific-committee@hypospadias-society.org
GENERAL GUIDELINES AND RULES FOR ABSTRACT SUBMISSION
Abstracts must be submitted electronically using the official abstract submission system. The official language is English. Each abstract is assigned with an abstract number. Once you have submitted, you will receive the abstract number. Please refer to this abstract number in any further correspondence regarding your abstract submission.
Once you have logged on to the system, you will be able to amend your submitted abstract up to the deadline date. There is no need to submit again. Authors whose abstracts are accepted for presentation will be expected to attend the meeting and make their presentation. Notification of acceptance or rejection of abstract will be e-mailed to the corresponding author.
All accepted abstracts will be put on the HIS website after the Congress.
PREPARING YOUR ABSTRACT
- ELIGIBILITY: Ideally, abstract should contain new research and data not published before.
- ETHICS: Evidence of ethical approval must be included in all abstracts involving animal or human studies. There may be exceptions, for instance the rules of the Institutional Ethics Review Board should be followed for retrospective studies.
- PREPARATION OF ABSTRACT AND FORMAT: Abstracts should be submitted in MS Word Document (.doc, .docx) editing as follows: Font: Calibri, 10 point / Spacing and Indentation: single 0 point (before and after) Text body: Justified.
The TITLE should be in CAPITAL LETTERS.
The abstracts should be structured in four parts:
- Aim of the Study
- Methods
- Main results
- Conclusions
Each abstract should have maximum of 250 words. You can include a maximum of two tables or figures. Prepare your abstract in Word (or any other text editor) and copy-paste the content to the Abstract field. You can also insert tables and special characters by using the TinyMCE editor.
After submitting abstract you will receive an e-mail about the successful submission to see how your abstract looks like in PDF format. You will be able to check the final appearance of your abstract after submission. You should ascertain that the entire abstract including figures/tables is no longer than one page A4 and make changes as necessary. Abstracts exceeding one A4 page will not be accepted.
- DATA PRESENTATION: Abstracts must include clear descriptions of results with actual data. For example – a p value without data is not sufficient.
SUBMISSION AND REVIEW PROCESS
When you enter the abstract submission site for the first time, you need to log in as a first time user. You will then receive full instructions how to submit you’re abstract. Please read these instructions carefully.
- If you are submitting more than one abstract you can use the same email address and password for each abstract.
- An abstract may be submitted once. Do not double-submit by altering the title or resubmit to a second section.
- If you want to edit an abstract that you have previously submitted, you are able to do this through the system. Go to the submission page and follow the instructions. DO NOT RESUBMIT.
- If you want to withdraw an abstract please contact the Scientific committee.
- The corresponding author will be notified regarding the acceptance or rejection of their abstracts by email. It is therefore imperative that we have the correct email address. The submitting author is responsible for keeping us informed if you change email address.
- Scoring criteria for all papers (score scale: 1 = extremely poor; 5 = extremely good)
- Originality 1-5
- Methodology (soundness) 1-5
- Results (quality, presentation) 1-5
- Relevance 1-5
- Total Score range: 4 – 20
- Criteria for rejection:
Unethical studies. Word count exceeding 250 words or exceeding the space allocated in the template.
- HIS BASIC SCIENCE AWARD:
The HIS “Basic Science Award” has been introduced by Professor Ahmed Hadidi in order to stimulate original research in Anatomy, Embryology, Pathogenesis and Genetics of Hypospadias. Anyone can submit their abstracts for this Award as long as the data are new, ethical and bring new insights into the Anatomy, Embryology, Pathogenesis and Genetics of Hypospadias.
The content of the presentation should fulfil the criteria for other abstracts submitted for the Congress. Please see the section on eligibility. Papers for the award session are selected on the basis that they are the highest scored papers submitted to the Congress. There will be a prize of 5000 Euros, which may be shared between the best two papers. The marking criteria during the review process are the same as for other abstracts. However, during presentation, the abstracts are scored by the members of the scientific Committee according to: – Originality – Scientific Value – Clinical value – Quality of presentation – Overall Impression
Please note that individual authors may submit several papers for this prize.
- HIS CLINICAL SCIENCE AWARD:
The HIS “Clinical Science Award” has been introduced by Professor Moneer Hanna in order to stimulate original long term results and multicentric studies. By Long Term, we mean at least 5 years of follow up.
The content of the presentation should fulfil the criteria for other abstracts submitted for the Congress. Please see the section on eligibility. Papers for the award session are selected on the basis that they are the highest scored clinical papers submitted to the Congress. There will be a prize of 1000 Euros. The marking criteria during the review process are the same as for other abstracts. However, during presentation, the abstracts are scored by the members of the scientific Committee according to: – Originality – Scientific Value – Clinical value – Quality of presentation – Overall Impression